One of the important decisions you have to make when planning an event is the venue of the event. This would be a deciding factor on whether or not your event is successful. You need to know who your guests are and how many guests are attending the event to figure out a venue. The type of event will also have an impact on your decision. Once you have finalised the guest list, you have to think about the date of the event. If it is a small event, you can pay more attention to the venue and change the date according to their schedule. But if you’re hosting something big like a wedding, you may already have a date that you want. Then, you may have to hunt around for a venue that will fit the date. For example, if you’re looking for engagement party venues, consider the schedules of your guests and when they will be available to attend the event along with venues that will fit the event and are available at the times the guests are free.
You have to think about your budget for a function room hire. Most likely you will have a limited budget. Consider whether the venues that you have chosen fall under your budget. Maybe you can have a bit of flexibility regarding the budget. But try not to sacrifice other aspects of the event such as food, entertainment, beverages etc. just to get the location that you desire. You can look at different locations so that you can finally narrow it down to your top pick. Convenience for the guests is quite important when you pick a location. Think whether they will be able to reach the location easily.
The venue you choose should have the right capacity to accommodate all your guests. There can be other facilities you need such as a PA system, a projector screen or a dance floor. This would all depend on the type of your event. But you have to ask the venue management about the amenities that are made available to you. For example, if they provide tables and chairs, you will not have to worry about acquiring them from another place. This would cut down the cost as well. You have to ask them whether the venue provides AV sound and other technical needs. Also, the ambience of the space counts. If the ambience of the venue doesn’t go with the type of your event, you will need to decorate a lot. You can save up on decorating if the ambience of the venue fits the theme of the event.